Purpose & Scope
Holiday Money Exchange Ltd, its affiliates and subsidiaries place a priority on the Data Privacy of its employees, contractors, clients, prospective clients, service providers and other partners or third parties and on the importance of compliance with Data Protection
and Privacy laws worldwide. Thus, Holiday Money Exchange Ltd has developed this Policy that outlines and explains the appropriate principles concerning collecting, processing, transferring and using an individual's Personal Data during
everyday business.
In its collection, use and disclosure of Personal Data, Holiday Money Exchange Ltd strives to balance the needs of managing its business effectively while minimising intrusiveness and complying with local legal requirements. In some countries, additional requirements
beyond this policy may be applied to comply with local legislation. Data Protection and Privacy has been and will continue to be an integral component of Holiday Money Exchange Ltd's business practices.
Definitions
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- Employment records maintenance
- Employee performance reviews and ranking processes
- Wage/stock option planning and administration
- Training administration
- Employment terminations
- Performance reviews and disciplinary records
- Headcount planning and reporting
- Background checks and drug testing
- Expense management
- Pension administration
- Health administration
- Health insurance/benefits
- Information on the Company group's intranet that is needed to facilitate communication between employees within the Company's group
- Equal opportunities monitoring
- Any requirement by law (statute, regulation or court ruling) or contract to which the individual is a party; a response to administrative or judicial process, including a subpoena, search warrant or garnishment of wages
- Cooperation with governmental agencies or law enforcement, to the extent required by local law
- An emergency, which is reasonably believed by Holiday Money Exchange Ltd to pose a risk of harm to person or property or the business interest of Holiday Money Exchange Ltd
- Managing, maintaining and developing business relationships with clients, prospective clients, service providers and other partners or third parties, including but not limited to business development and marketing
- Processing by Holiday Money Exchange Ltd and its employees of Personal Data held on behalf of clients
- Any additional functions or duties of Holiday Money Exchange Ltd in connection with the proper conduct of Holiday Money Exchange Ltd's business
Data Protection & Privacy Principles
The Data Protection and Privacy principles below are the foundation of this Policy. As such, Holiday Money Exchange Ltd will, through appropriate management and controls on an ongoing basis, monitor implementation of and compliance with these principles. It shall
be a fundamental principle with Holiday Money Exchange Ltd that any Personal Data shall be processed fairly, sensitively, respectfully and in accordance with this Policy and applicable local law.
1) Notice: Holiday Money Exchange Ltd will inform individuals about the purpose for which it collects Personal Data, how to contact Holiday Money Exchange Ltd with inquiries or complaints, and the administrative process by which the
complaints will be resolved. Where appropriate, Holiday Money Exchange Ltd will communicate the types of third parties to which Holiday Money Exchange Ltd discloses Personal Data, and the choices, procedures and means Money Messenger Ltd offers for
limiting use and disclosure of personal information will also be provided.
2) Choice: Subject to applicable local law and Holiday Money Exchange Ltd policies, general procedures and business requirements Holiday Money Exchange Ltd will ensure that the rights of Data Subjects, about whom Personal Data is
held, can be fully exercised. This includes the right of an individual to choose how their Personal Data provided is used, whether the use of such data is incompatible with the original purpose or authorizations, or is disclosed
to third parties, subject to laws requiring disclosure and consent.
3) Onward Transfer: Holiday Money Exchange Ltd will ensure that all transfers of Personal Data, whether within or outside of the Holiday Money Exchange Ltd group, are protected by suitable safeguards and in accordance with applicable
local law. Further, unless required by court or another legal mandate, or except as discussed below, Personal Data will only be transferred outside of Holiday Money Exchange Ltd if the receiving party has entered into a Data Protection
Agreement with Holiday Money Exchange Ltd or comparable safeguards are in place. Where Personal Data is transferred outside of Holiday Money Exchange Ltd, Holiday Money Exchange Ltd will ensure that any such transfer protects the legitimate interests of Data
Subjects in line with this Policy and applicable local law.
4) Security: Holiday Money Exchange Ltd is committed to protecting Personal Data against unauthorized use or disclosure. To ensure the appropriate use of Personal Data, and prevent unauthorized access to such Personal
Data, as well as prevent loss, alteration or destruction of Personal Data. In adherence with Data Protection and Privacy laws worldwide and internal Holiday Money Exchange Ltd policies, Holiday Money Exchange Ltd will address security at all appropriate
technology infrastructure points.
5) Data Integrity: Holiday Money Exchange Ltd will collect and process appropriate Personal Data only to the extent that there is a Business Need for Personal Data, to fulfill operational needs, and/or to comply with legal
requirements, including those legal requirements of the countries in which the Personal Data was collected, as applicable. Holiday Money Exchange Ltd will take reasonable steps to ensure that all Personal Data is relevant, accurate, complete,
current, and reliable for its intended use. All Data Subjects have a responsibility to assist Holiday Money Exchange Ltd in this effort.
6) Data Retention: Holiday Money Exchange Ltd will not keep Personal Data for longer than is necessary for the purpose or purposes, for which it was intended, or as required by contractual agreement, by law or regulation,
by other Holiday Money Exchange Ltd policies or, where applicable, for the appropriate statute of limitations period.
7) Access: Upon request, Holiday Money Exchange Ltd will provide individuals with access to their Personal Data and, when appropriate, allow the individuals to request that their Personal Data be corrected or updated by
Holiday Money Exchange Ltd, as required by law or Holiday Money Exchange Ltd policies.
8) Enforcement & Oversight: Holiday Money Exchange Ltd will address complaints or disputes regarding Personal Data promptly, in an orderly fashion and courteously. Holiday Money Exchange Ltd will provide or, where appropriate, endeavor
to provide notification to Data Subjects about how to file a complaint or inquiry and the administrative process to follow. Holiday Money Exchange Ltd will perform a self-assessment on a regular basis to verify that this Policy is communicated,
prominently displayed, implemented, and accessible. Holiday Money Exchange Ltd will cooperate with the relevant Data Protection Authorities in the investigation and resolution of complaints relating to this Policy. Holiday Money Exchange Ltd will
seek, in a timely manner as practicable, to comply in good faith with the advice of these authorities.
9) Training & Audit: Holiday Money Exchange Ltd will provide appropriate training to all relevant staff handling and dealing with the Processing of Personal Data so that any such processing will be carried out in accordance
with this Policy and applicable law. Holiday Money Exchange Ltd will further ensure that Data Protection and Privacy is subject to periodic audit.
Transferring Your Data Outside The "EEA"
We may transfer your data outside the European Economic Area (the "EEA").
Some of those countries have a European Commission adequacy decision, which means they are considered to offer an adequate level of data protection.
Other countries do not have the same level of legal protection as countries in the EEA, or with an adequacy decision. If we do transfer your data in this way, we will take steps to ensure that it is protected to the same levels that apply in the EEA. This may include, for example,
ensuring that the organisation receiving the data is registered with the EU-US Privacy Shield (in the case of transfers to the USA), or that we use the EU's model contractual clauses.
Covered Entities
Holiday Money Exchange Ltd entities and all non-Holiday Money Exchange Ltd entities (e.g., agents, contractors, outsource service providers and processors) accessing or processing Personal Data are required to comply with this Policy with respect to such Personal Data.
Responsibilities
The Data Officer is primarily responsible for adopting, implementing, and maintaining this Policy.
The responsibility for the implementation of the Policy lies with every employee and manager, whether the Personal Data is in the form of manual records, computer data or arises from communication with employees and Data Subjects both online (electronic)
or off line (manual records). Implementation requirements will include the development of notice and consent forms to provide to managers and Data Subjects where required by applicable laws.
Employees, agents, contractors and their employees are individually responsible for providing/maintaining accurate information and for protecting the personal information that Holiday Money Exchange Ltd has about any individual in support of the implementation of
this Policy. Employees who violate this Policy or applicable legal requirements are subject to discipline, up to and including termination of employment, dependent on the severity of the violation. Agents or contractors or
their employees who violate this Policy or applicable legal requirements are subject to termination and/or other contractual penalties. Employees, agents and contractors should also be aware that if they knowingly or recklessly
obtain or divulge Personal Data without Holiday Money Exchange Ltd consent, they may be committing a criminal offence.
Data Privacy Investigation & Dispute Resolution
Human Resources will address any complaints or disputes regarding Personal Data promptly and courteously, and will follow all applicable laws to respond to the complaint. This includes inquiries from Data Subjects, employee councils, management sponsors,
or regulatory authorities.
A responsible person designated by management will handle investigations regarding non-compliance with this Policy. All investigations will be handled under the legal requirements of the geographic area where the investigation is taking place.
Access To Personal Data
The Data Officer is responsible for maintaining and safeguarding Personal Data, and for ensuring that access to such Personal Data is restricted to persons who have a job-related "need to know" or who have documented access rights. Covered entities may
have access to Personal Data on a business related need to know for purposes generally compatible with the collection of the Personal Data.
Data Subjects may review the contents of any files as requested pursuant to the access principles detailed above and subject to other Holiday Money Exchange Ltd policies. All Data Subjects must authenticate themselves based on online or offline standards (i.e., pass
codes) set by Holiday Money Exchange Ltd before gaining access. Data Subject may request a copy of documents, but under no circumstances will an individual be allowed to remove any documents from the file or be allowed to remove the original
file from Holiday Money Exchange Ltd. Certain confidential files, such as investigative files, will not be accessible to Data Subjects, in particular employees.
Verification Of Employment
Regarding any requests for information concerning an Holiday Money Exchange Ltd employee's status which may be received from non- Holiday Money Exchange Ltd entities, only members of the human resources department are authorized to release any information and this will be restricted
to confirmation of current employment including the employee's name, the most recent job title and the dates of Holiday Money Exchange Ltd employment. Additional information will not be provided without the employee's authorization.
Use Of Universal Analytics (Google)
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Purpose: These cookies collect information about how visitors use our website. We use the information to compile reports and to make improvements. The cookies collect information in an anonymous form, including
where visitors have come to the website from and the pages they visited.
Contacting Us
If you have any questions regarding this notice, or any questions relating to data protection or privacy, you can contact us at info@holidaymoneyexchange.com
Changes To Policy
Holiday Money Exchange Ltd may from time to time amend this Policy to reflect changes in any applicable legislation. Holiday Money Exchange Ltd will notify Data Subjects of such amendments as soon as reasonably practicable.
